June 20, 20269 min read
Best Meeting Transcription Software Compared [2026]
Honest 2026 comparison of 10 AI transcription tools — Noteo, Otter, Fireflies, Fathom, Rev & more. Verified pricing, accuracy, and GDPR status.
Read moreAI meeting transcription. You decide where the audio goes.
Noteo records, transcribes and summarizes meetings, interviews and recordings. Run it on your device, or in our cloud hosted in the EU.
300 free minutes a month. No credit card.
Where your audio goes is your call
Pick a mode per recording. Both give you the same transcript, summary and exports.
On your device
Transcription runs locally with Whisper in the Noteo desktop and mobile apps. The audio never leaves the machine it was recorded on.
- No upload, works offline
- Whisper Large v3 on iPhone and Android
- Fits confidentiality rules that forbid cloud processing
In the EU cloud
Recordings and transcripts are stored on Google Cloud in the EU (europe-west1). Use it for the meeting bot, long files, or when your laptop is busy.
- Meeting bot for Meet, Zoom, Teams and Webex
- Stored in the EU, covered by our Data Processing Addendum
- Two-factor authentication on your account
Most note-takers only offer the second option.
Everything a note-taker should do, without the compromise
- A bot that joins your calls
- Send Noteo to Google Meet, Zoom, Microsoft Teams or Webex from the web app or the Chrome extension. It records and transcribes while you take part.
- Upload any recording
- Interviews, lectures, podcasts, dictations. Drop in an audio or video file and get a transcript with speaker labels.
- Who said what, and when
- Speaker recognition and timestamps on every line, so the transcript reads like minutes.
- Summary and questions
- Get decisions and follow-ups in a short summary, then ask the transcript anything in chat when you need a detail.
- Leaves in the format you need
- Export TXT, DOCX, PDF or SRT, or share a link to the transcript with whoever needs it.
- Your languages
- Transcribe in English, French, German and dozens of other languages. The app itself is available in English, French and German.
Built for conversations you can't send just anywhere
The people who use Noteo most are the ones whose recordings carry an obligation.
Clinics and practitioners
Consultation notes and case discussions, transcribed on the device they were recorded on.
Legal and compliance
Client meetings and internal reviews with speaker attribution, kept in the EU.
Researchers and journalists
Interviews and fieldwork, transcribed in the participant's language and ready for coding or quoting.
Sales, recruiting and product teams
The meeting bot joins the call, and the summary is waiting when it ends.
Teachers and students
Lectures and training sessions become searchable notes with timestamps.
What we actually do with your data
No badges. Here is the list.
- Stored in the EU
- Cloud recordings and transcripts live on Google Cloud in the europe-west1 region.
- Encrypted in transit and at rest
- TLS on every connection, and Google Cloud encrypts stored data by default.
- Or never uploaded at all
- Choose on-device transcription and the audio stays on your computer or phone.
- Private by default
- Only you can see a transcript until you share it with someone or publish a link.
- Two-factor authentication
- Protect your account with a second factor.
- The paperwork
- Our Privacy Policy and Data Processing Addendum describe how data is processed.
Questions people ask before signing up
Yes. The free plan includes 300 minutes of transcription a month, conversations up to 120 minutes, and no credit card. Pro is €12 a month for 3,000 minutes.
Google Meet, Zoom, Microsoft Teams and Webex. You can also upload recordings from anywhere else.
You choose per recording. On-device transcription keeps the audio on your computer or phone. Cloud transcription stores recordings and transcripts on Google Cloud in the EU.
It depends on audio quality, accents and background noise. Clean audio from a headset gives the best results, and you can edit any line of the transcript.
Only you, by default. You decide whether to share a transcript with specific people or publish a link.
Yes: TXT, DOCX, PDF and SRT subtitles.
Transcription works in English, French, German and dozens of other languages. The app is available in English, French and German.
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